Redefining Recruitment to Retention

Automating, Centralizing and Standardizing Locums Management with VMS Technology: Case Study

Automating, Centralizing and Standardizing Locums Management with VMS Technology: Case Study

Acadia Healthcare, like many other large healthcare systems, had very little visibility into Locums utilization and costs. In addition, each facility was negotiating their own contracts, rates, and buyout terms. There were wide inconsistencies in requirements, screening, quality metrics, and processes. All of this led to a high level of inefficiency, unhealthy risk, duplicated work, and overspending on rates and fees. Acadia chose to partner with HWL to implement a comprehensive standardization initiative leveraging their proprietary Vendor Management Software which was designed for Locums management. The result is a standard contract across all facilities, benchmarked rate structures by market, automated and customized workflows for screening, onboarding, credentialing, time/expense approval, and invoicing. Acadia also benefits from HWL real time reporting on cost and utilization, vendor performance, quality metrics, and forecasted spending. By standardizing and automating processes, Acadia achieved efficiency gains, cost savings, quality improvements, and real time visibility.

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